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The Town Clerk’s Office is located at the Vernon Town Hall. The office employs two (2) full time
positions and one (1) part time position. The Town Clerk, Deputy Town Clerk I/Finance, and Deputy
Clerk II/Finance.
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The Town Clerk’s Office is responsible for all official records of the Town; preparation of
the Town Board, Plan Commission and various committee agendas, preserving the actions and official
minutes of the Town Board; legal publications, licenses and various permits; and responds to
informational requests from other departments, officials and general public.
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Maintains custody of town official records including Town Board, Plan Commission and various
committee minutes, ordinances, resolutions, contracts, agreements, insurance certificates, bonds,
licenses, special assessments, annexations and oaths of offices.
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Serves as Recording Secretary for the Town Board which consists
of preparing Town Board agenda (working with other departments), attending Town Board meetings,
recording and preserving records of all Town Board actions, posting of all meeting notices when
required.
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Maintain record of transfer to tax roll.
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Maintain future special assessment records in accordance with developer agreements.
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Administer application process, issuance and renewal of all liquor/fermented malt licenses
granted by the Town Board along with operator/bartender and other licenses and permits as required
by local and state laws.
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Research and provide appropriate information to other Town departments, officials and the
public.
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Publication of legal notices as required along with ordinance/resolutions and minutes of the
Town Board.
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Administer oaths of office to newly elected officials and appointments to boards and
committees.
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Certify official documents.
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Co-sign documents including agreements contract, work orders and bond issues; maintain custody
of the Town seal.
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Serves as secretary of the Board of Review including posting of meeting notices coordinating
staff, board members and petitions; gathering and distributing necessary documents, maintaining
accurate record of proceedings, publish legal notices as required.
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Maintain list and distribution of updates and revisions Town ordinance.
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Maintain files including insurance certificates and bonding, petitions and special claims.
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Maintain Plan Commission files.
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Maintain minutes of various boards and committees.
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Maintain annexation files
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The Town Clerk’s Office is responsible to administer all elections conducted in the Town of
Vernon in compliance with state statutes.
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Serves as Chief Election Official for the Town and administers all elections.
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Provides Town Board candidates with all documents for candidacy.
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Serves as filing officer for the Town of Vernon.
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Recommends and maintains voting equipment for all locations.
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Trains and assigns Election Inspectors.
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Set up ballots and makes required publications.
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Maintains request for absentee ballot voting.
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Maintains voter registration records.
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Provides election results.
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Canvass local votes.
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Provide accurate information to candidates and general public.
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Administer oath of office to newly elected officials.
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Maintains election supplies for the Town.
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Designs voting districts and wards in accordance with census, Town staff & county officials.
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Recommends polling places to Town Board to meet Federal regulations.
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